Accounting Administrator / Bookkeeper

Role Description

We are looking for an experienced Accounting Office Administrator with strong organization and communications skills to join us on our exciting growth journey. This role is key to ensuring accurate financial operations, timely reconciliations, and smooth administrative support. You will manage core accounting functions including reconciliations, invoicing, AR/AP, GST filings, and financial reporting while supporting our leadership team with insights and operational coordination.

What You Will Be Doing

You will be an integral part of our professional services team, and your primary role will be to support the Leadership team with a variety of administrative duties, including

• Maintain accurate financial records, including reconciliations for accounts, credit cards, and intercompany transactions in QuickBooks Online (QBO).
• Prepare and send client invoices, track accounts receivable, follow up on overdue payments, and support cash collection processes.
• Book vendor invoices, receipts, subscriptions, reimbursements, and other expenses accurately in the accounting system.
• Support year-end accounting and preparation of financial statements for external review.
• Support quarterly GST filings. 
• Preparation & review of internal and external corporate documents
• Manage operational and administrative tasks, including Clockify Support, utilization tracking, mail, client visit coordination, and office logistics.
• Assistance with office management activities
• Customer communication, as required
• Support positive team culture

What We are Looking For

Minimum of 2 years of Accounting, Bookkeeping and Office Administration experience, ideally gained in a professional services or high-tech startup.

• Organized with attention to detail
• Proficiency in small business bookkeeping and accounting
• Experience with QuickBooks Online (QBO)
• Intermediate to Advanced MS Word, Excel, and PowerPoint Skills
• Superior business writing and communication skills
• Undergraduate studies in business, technology or law, preferred, but not mandatory
• Familiarity with Clockify or other time-tracking systems (an asset)
• Team player
• Analytical – comfortable interpreting data

Job Type

This is a part-time, primarily onsite role, with some remote work. Potential for full time in the future.

Why Join Us

• Competitive Salary and Benefits, plus
• Flexible working hours
• Primarily Office based role with a dynamic team & fun work culture
• Opportunity to learn and develop in a dynamic & supportive environment
• Future career advancement opportunities